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Purposes
This Charter governs the operations of the Audit Committee (the “Committee”)
of the Board of Directors (the “Board”) of Republic Engineered
Products Inc (the “Company”). The Committee has been created by the
Board to (a) assist the Board in fulfilling the Board’s oversight
responsibilities to the shareholders, potential shareholders and other
constituencies with respect to (i) the integrity of the Company’s
financial statements, (ii) the Company’s financial reporting process
and compliance with ethics policies and legal and other regulatory requirements,
(iii) the independent auditors’ qualifications and independence,
(iv) the Company’s systems of internal accounting and financial controls
and (v) the performance of the independent auditors and of the Company’s
internal audit function; and (b) if required, prepare the Committee’s
report, made pursuant to the Securities Exchange Act of 1934 (the “Exchange
Act”), to be included in the Company’s annual proxy statement
(the “Committee Report”).
Composition of the Committee
Number. The Committee is appointed by the Board and is
comprised of at least three members of the Board.
Qualifications. Each Committee member is to have all of
the following qualifications:
- The Committee members must meet the independence criteria of (a) the
rules of the National Association of Securities Dealers Automated Quotation
System (“NASDAQ”), including any applicable transition and/or exemptive
rules, as such requirements are interpreted by the Board in its business
judgment and (b) Section 301 of the Sarbanes-Oxley Act of 2002 and any
rules promulgated thereunder by the Securities and Exchange Commission
(“SEC”).
- Each Committee member must be financially literate or become financially
literate within a reasonable period of time after his or
her appointment to the Committee. Additionally, at least one member of the Committee
is to have accounting or related financial management expertise sufficient
to meet the criteria of a financial expert within the meaning of Section
407 of the Sarbanes-Oxley Act of 2002 and any rules promulgated thereunder
by the SEC. The Board shall determine, in its business judgment, whether
a member is financially literate and whether at least one member has the
requisite accounting or financial expertise and meets the financial expert
criteria. The designation or identification of a person as an “audit
committee financial expert” shall not (a) impose on such person
any duties, obligations or liability that are greater than the duties,
obligations and liability imposed on such person as a member of the Committee
and Board in the absence of such designation or identification, or (b)
affect the duties, obligations or liability of any other member of the
Committee or Board.
- Each Committee member is to receive as compensation from the Company
only those forms of compensation as are not prohibited by Section 301
of the Sarbanes-Oxley Act of 2002 and the rules and listing requirements
promulgated thereunder by the SEC and the NASDAQ. Permitted compensation includes
director’s fees (which includes all forms of compensation paid
to directors of the Company for service as a director or member of a
Board committee).
- If a Committee member simultaneously serves on the audit committee
of more than three companies that are required to file reports pursuant
to Sections 13 or 15(d) of the Securities Exchange Act of 1934, as amended
(including the Company), the Board must determine that
such simultaneous service would not impair the ability of such member
to effectively serve on the Committee. The Company will be required
to disclose any such determination in its annual proxy statement.
Appointment. The Board will appoint the members and the
Chairman of the Committee based on nominations recommended by the Company’s
Nominating and Corporate Governance Committee to the Board. Committee
members serve based on the appointment of the Board and for such term or
terms as the Board may determine.
Operating Policies of the Committee
At each regular Board meeting held following a Committee meeting, or sooner,
as appropriate, the Committee shall report to the Board regarding the actions
taken by the Committee. In addition, minutes shall be kept of all
Committee meetings, and approved by subsequent action of the Committee. After
approval by the Committee, the Committee shall circulate the minutes of
the Committee meetings to the Board for review.
The Committee has the authority to retain independent, outside counsel
or other professional services as it deems necessary, without seeking Board
approval. The Committee shall have unrestricted access to members
of management and to all information relevant to its responsibilities. The
Company shall provide such funding as the Committee determines is necessary
for payment of compensation to any counsel or other advisors employed by
the Committee, or as otherwise necessary to support the Committee in satisfying
its responsibilities.
The Committee may form and delegate authority to one or more subcommittees
(including a subcommittee consisting of a single member), as it deems appropriate
from time to time under the circumstances. The Committee may delegate,
as the Committee deems advisable, certain responsibilities to an appropriate
management or administrative committee or to an executive officer or officers
of the Company.
Responsibilities of the Committee
The Committee is responsible to oversee the Company’s financial
reporting process on behalf of the Board. Management is responsible for
the preparation, presentation, and integrity of the Company’s financial
statements and for the appropriateness of the accounting and reporting
policies that are used by the Company. The independent auditors are
responsible for auditing the Company’s financial statements and for
reviewing the Company’s interim financial statements.
The Committee’s responsibilities include:
- Retain the Independent Auditors: The Committee has the sole authority
to
(a) retain and terminate the Company’s independent auditors, (b) approve
all audit engagement fees, terms and services, and (c) approve any non-audit
engagements with the Company’s independent auditors. The Committee
is to exercise this authority in a manner consistent with Sections 201, 202
and 301 of the Sarbanes-Oxley Act of 2002 and the rules and listing standards
promulgated thereunder by the SEC and NASDAQ. The Committee may delegate
the authority to grant any pre-approvals required by such sections to one
or more members of the Committee as it designates, subject to the delegated
member or members reporting any such pre-approvals to the Committee at its
next scheduled meeting.
- Review and Discuss the Auditors’ Quality Control: The Committee
is to, at least annually, obtain and review and discuss a report by the
independent auditors describing (a) the audit firm’s internal quality
control procedures, (b) any material issues raised by the
most recent internal quality control review, or peer review, of the firm,
or by any inquiry or investigation by governmental or professional authorities,
within the preceding five years, respecting one or more independent audits
carried out by the firm, and (c) any steps taken to deal with any such
issues.
- Review and Discuss the Independence of the Auditors: In connection
with the retention of the Company’s independent auditors, the Committee
is to at least annually review and discuss the information provided by
management and the auditors relating to the independence of the audit firm,
including, among other things, information related to the non-audit services
provided and expected to be provided by the auditors. The Committee
is responsible for (a) ensuring that the independent auditors submit at
least annually to the Committee a formal written statement delineating
all relationships between the auditors and the Company, (b) actively engaging
in a dialogue with the auditors with respect to any disclosed relationship
or services that may impact the objectivity and independence of the auditors
and (c) taking appropriate action in response to the auditors’ report
to satisfy itself of the auditors’ independence. In connection
with the Committee’s evaluation of the auditors’ independence,
the Committee is to also review and evaluate the lead partner
of the independent auditors and take such steps as may be required by
law with respect to the regular rotation of the lead audit partner and
the reviewing audit partner of the independent auditors, and consider
whether or not there should be rotation of the independent audit firm
itself.
- Set Hiring Policies: The Committee is to set clear hiring policies
for employees or former employees of the independent auditors,
which include the restrictions set forth in Section 206 of the Sarbanes-Oxley
Act of 2002.
- Review and Discuss the Audit Plan: The Committee is to review
and discuss with the independent auditors the plans for, and the scope
of, the annual audit and other examinations, including the adequacy of
staffing and compensation.
- Review and Discuss Conduct of the Audit: The Committee is to review
and discuss with the independent auditors the matters required to be discussed
by Statement on Auditing Standards No. 61 relating to the conduct of the
audit, as well as any audit problems or difficulties and management’s
response, including (a) any restriction on audit scope or on access to
requested information, (b) any disagreements with management and (c) significant
issues discussed with the independent auditors’ national office. The
Committee is to decide all unresolved disagreements between
management and the independent auditors regarding financial reporting.
- Review and Discuss Financial Statements and Disclosures: The Committee
is to review and discuss with appropriate officers of the Company and the
independent auditors the annual audited and quarterly financial statements
of the Company, including (a) the Company’s disclosures under “Management’s
Discussion and Analysis of Financial Condition and Results of Operations,” and
(b) the disclosures regarding internal controls and other
matters required to be reported to the Committee by Section 302 and 404
of the Sarbanes-Oxley Act of 2002 and any rules promulgated thereunder
by the SEC.
- Review and Discuss the Content of Financial Press
Releases: The
Committee is to review and discuss the content of all financial press releases
(including any use of “pro forma” or “adjusted” non-GAAP
information), as well as financial information and earnings guidance provided
to analysts and rating agencies (which review may occur after issuance
and may be done generally as a review of the types of information to be
disclosed and the form of presentation to be made). All financial
press releases will be reviewed with at least the Chairman
of the Committee as the designated representative for the Committee.
- Review and Discuss Internal Audit Plans: The Committee is to review
and discuss with the Chief Internal Auditor and appropriate members of
the staff of the internal auditing department the plans for and the scope
of their ongoing audit activities, including adequacy of staffing and compensation. The
Committee is to review and approve management’s appointment, termination
or replacement of the Chief Internal Auditor.
- Review and Discuss Internal Audit Reports: The Committee is to
review and discuss with the Chief Internal Auditor and appropriate members
of the staff of the internal auditing department the annual report of
the audit activities, examinations and results thereof of the internal
auditing department.
- Review and Discuss the Systems of Internal Accounting
Controls: The
Committee is to review and discuss with the independent auditors, the Chief
Internal Auditor, outside legal counsel, as appropriate, and, if and to
the extent deemed appropriate by the Committee, members of their respective
staffs, the adequacy of the Company’s internal accounting controls,
the Company’s financial, auditing and accounting organizations and
personnel, and the Company’s policies and compliance procedures
with respect to business practices which shall include the disclosures
regarding internal controls and matters required to be reported to the
Committee by Section 302 and 404 of the Sarbanes-Oxley Act of 2002 and
any rules promulgated thereunder by the SEC.
- Review and Discuss the Audit Results: The Committee is to review
and discuss with the independent auditors (a) the report of their annual
audit, or proposed report of their annual audit, (b) the accompanying management
letter, if any, (c) the reports of their reviews of the Company’s
interim financial statements conducted in accordance with Statement on
Auditing Standards No. 71, and (d) the reports of the results of such other
examinations outside of the course of the independent auditors’ normal
audit procedures that the independent auditors may from time to time undertake. The
foregoing is to include the reports required by Section 204 of the Sarbanes-Oxley
Act of 2002 and the rules and listing standards promulgated thereunder
by the SEC and NASDAQ, and, as appropriate, (a) a review of major issues
regarding (i) accounting principles and financial statement presentations,
including any significant changes in the Company’s selection or application
of accounting principles and (ii) the adequacy of the Company’s
internal controls and any special audit steps adopted in light of material
control deficiencies, (b) a review of analyses prepared by management
and/or the independent auditors setting forth significant financial reporting
issues and judgments made in connection with the preparation of the financial
statements, including analyses of the effects of alternative
GAAP methods on the financial statements and (c) a review of the effect
of regulatory and accounting initiatives, as well as off-balance sheet
structures, on the financial statements of the Company.
- Obtain Assurances under Section 10A(b) of the
Exchange Act: The
Committee is to obtain assurance from the independent auditors
that in the course of conducting the audit there have been no acts detected
or that have otherwise come to the attention of the audit firm that require
disclosure to the Committee under Section 10A(b) of the
Exchange Act.
- Review and Approve Related Party Transactions: The Committee is
to review and, if appropriate, approve any related party transactions which
would be required to be disclosed in the Company’s annual proxy
statement under Item 404 of Regulation S-K promulgated by the SEC, as
such item may be amended from time to time.
- Discuss Risk Management Policies: The Committee is to discuss policies
with respect to risk assessment and risk management to assess and manage
the Company’s exposure to risk. The Committee should discuss
the Company’s major financial risk exposures and the steps management
has taken to monitor and control these exposures. The Committee should
periodically review the Company’s contingency plans for protection
of vital information and business conduct in the event of
an operations interruption.
- Obtain Reports Regarding Conformity With the Company’s Code
of Business Conduct and Ethics: The Committee is to periodically obtain reports
from management and the Company’s Chief Internal Auditor that the
Company and its subsidiaries are in conformity with the Company’s
Code of Business Conduct and Ethics. The Committee should advise
the Board with respect to compliance with and the effectiveness of the
Company’s Code of Business Conduct and Ethics.
- Obtain Reports Regarding Conformity With Legal
Requirements: The
Committee is to periodically obtain reports from management and the Company’s
Chief Internal Auditor that the Company and its subsidiaries are in conformity
with applicable legal requirements. Similar information should be
obtained from the Company’s independent auditors, as appropriate,
based on known events and/or issues. The Committee should advise the Board
with respect to the Company’s policies and procedures regarding
compliance with applicable laws and regulations.
- Establish Procedures for Complaints Regarding
Financial Statements or Accounting Policies: The Committee is to establish procedures for
(a) the receipt, retention, and treatment of complaints received by the
Company regarding accounting, internal accounting controls, or auditing
matters; and (b) the confidential, anonymous submission by employees of
the Company of concerns regarding questionable accounting or auditing matters
as required by Section 301 of the Sarbanes-Oxley Act of 2002 and the rules
and listing standards promulgated thereunder by the SEC and NASDAQ. The
Committee is to discuss with management and the independent auditor any
correspondence with regulators or governmental agencies regarding complaints
or concerns of the Company’s financial statements, accounting policies
or business practices.
- Discuss With Counsel Matters Regarding Financial
Statements or Compliance Policies: Annually, and to the extent deemed required, the
Committee should discuss with outside legal counsel legal matters that
may have a material impact on the financial statements or the Company’s compliance policies. The
Committee is to receive reports from counsel of evidence
of any material violation of securities laws or breaches of fiduciary
duties.
- Evaluation of Executive Officers: The Committee shall, at least
annually, review the performance of each financial executive
officer of the Company, in conjunction with the Nominating
and Corporate Governance Committee’s annual evaluations of each
of the Company’s
executive officers. The Committee’s evaluations shall be
otherwise consistent with the Company’s Corporate Governance Guidelines.
- Review and Discuss Other Matters: The Committee should review
and discuss such other matters that relate to the accounting, auditing
and financial reporting practices and procedures of the Company as the
Committee may, in its own discretion, deem desirable in connection with
the review functions described above.
- Make Board Reports: The Committee should report its activities regularly
to the Board in such manner and at such times as the Committee
and the Board deem appropriate, but in no event less than once a year. This
report is to include the Committee’s conclusions with respect to
its evaluation of the independent auditors.
- Maintain Flexibility: The Committee, in carrying out its responsibilities,
policies and procedures, should remain flexible, in order
to best react to changing conditions and circumstances. The Committee should take
appropriate actions to set the overall corporate “tone” for
quality financial reporting, sound business risk practices,
and ethical behavior.
Meetings of the Committee
The Committee should meet in person or telephonically at least quarterly,
or more frequently as it may determine necessary, to comply with its responsibilities
as set forth herein. The Chairman of the Committee is, in consultation
with the other members of the Committee, the Company’s independent
auditors and the appropriate officers of the Company, responsible for calling
meetings of the Committee, approving and/or establishing agendas therefor
and supervising the conduct thereof. The Committee may also take any action
permitted hereunder by unanimous written consent.
The Committee may request any officer or employee of the Company or outside
legal counsel or independent auditors to attend a meeting of the Committee
or to meet with any members of, or consultants to, the Committee. The Committee
should meet with the Company’s management, the internal auditors
and the independent auditors periodically in separate private sessions
to discuss any matter that the Committee, management, the independent auditors
or such other persons believe should be discussed privately.
Resources and Authority of the Committee
The Committee is to have the resources and authority appropriate to discharge
its responsibilities and carry out its duties as required by law, including
the authority to engage outside auditors for special audits, reviews and
other procedures and to engage independent counsel and other advisors,
experts or consultants. The Committee may also, to the extent it
deems necessary or appropriate, meet with the Company’s investment
bankers or financial analysts who follow the Company.
Audit Committee Report
If required, the Committee will prepare, with the assistance of management,
the independent auditors and outside legal counsel, the Audit Committee
Report.
Annual Review of Charter
The Committee will conduct and review with the Board annually an evaluation
of this Charter and recommend any changes to the Board. The Committee may
conduct this charter evaluation in such manner as the Committee, in its
business judgment, deems appropriate.
Annual Performance Evaluation
The Committee will conduct and review with the Board annually an evaluation
of the Committee’s performance with respect to the requirements of
this Charter. This evaluation should also set forth the goals and
objectives of the Committee for the upcoming year. The Committee
may conduct this performance evaluation in such manner as the Committee,
in its business judgment, deems appropriate.
Consistent with the NASDAQ listing requirements, this Charter will be
included on the Company’s website and will be made available upon
request sent to the Company’s Secretary. If required, this
Charter will also be periodically published in the proxy statement relating
to the Company’s annual meeting of stockholders.
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