Corporate Governance Guidelines
The Board of Directors (the “Board”) of Republic Engineered
Products Inc., a Delaware corporation (the “Company”), has
adopted the following Corporate Governance Guidelines (the “Guidelines”)
to assist the Board in the exercise of its duties and responsibilities
and to serve the best interests of the Company and its stockholders. The
Guidelines should be applied in a manner consistent with all applicable
laws and the Company’s certificate of incorporation and bylaws, each
as amended and in effect from time to time. The Guidelines provide a framework
for the conduct of the Board’s business. The Board may modify or
make exceptions to the Guidelines from time to time in its discretion and
consistent with its duties and responsibilities to the Company and its
stockholders.
Director Responsibilities
1. Oversee
Management of the Company. The principal responsibility of
the directors is to oversee the management of the Company and,
in so doing, serve the best interests of the Company and its stockholders.
This responsibility includes:
- Reviewing and approving fundamental operating, financial and other
corporate plans, strategies and objectives.
- Evaluating the performance of the Company and its senior executives
and taking appropriate action, including removal, when warranted.
- Evaluating the Company’s compensation programs on a regular basis
and determining the compensation of its senior executives.
- Requiring, approving and implementing senior executive succession plans.
- Establishing policies and controls intended to help ensure that corporate
resources are used only for appropriate business purposes.
- Establishing a corporate environment that promotes timely and effective
disclosure (including robust and appropriate controls,
procedures and incentives), fiscal accountability, high ethical standards
and compliance with all applicable laws and regulations.
- Reviewing and approving material transactions and commitments not entered
into in the ordinary course of business.
- Developing a corporate governance structure that allows and encourages
the Board to fulfill its responsibilities.
- Providing advice and assistance to the Company’s senior executives.
- Evaluating the overall effectiveness of the Board and its committees.
2. Exercise
Business Judgment. In discharging their fiduciary duties of care, loyalty
and candor, directors are expected to exercise their business judgment
to act in what they reasonably believe to be the best interests of the
Company and its stockholders.
3. Understand
the Company and its Business. Directors have an obligation to become and
remain informed about the Company and its business, including the following:
- The principal operational and financial objectives, strategies and
plans of the Company.
- The results of operations and financial condition of the Company and
of significant subsidiaries and business segments.
- The relative standing of the business segments within the Company and
vis-à-vis competitors.
- The factors that determine the Company’s success.
- The risks and problems that affect the Company’s business and
prospects.
4. Establish Effective Systems. Directors are responsible for determining that effective
systems are in place for the periodic and timely reporting to the Board
on important matters concerning the Company, including the following:
- Current business and financial performance, the degree of achievement
of approved objectives and the need to address forward-planning
issues.
- Future business prospects and forecasts, including actions, facilities,
personnel and financial resources required to achieve forecasted
results.
- Financial statements, with appropriate segment or divisional breakdowns.
- Compliance programs to assure the Company’s compliance with law
and corporate policies.
- Material litigation and governmental and regulatory matters.
- Monitoring and, where appropriate, responding to communications from
stockholders.
Directors should also periodically review the integrity of the Company’s
internal control and management information systems.
5. Board,Committee and Stockholder Meetings. Directors are responsible for attending
Board meetings, meetings of committees on which they serve and the annual
meeting and any special meetings of stockholders, and devoting the time
needed, and meeting as frequently as necessary, to discharge their responsibilities
properly.
6. Reliance on Management and Advisors; Indemnification. The directors are entitled
to rely on the Company’s senior executives and its outside advisors,
auditors and legal counsel, except to the extent that any such person’s
integrity, honesty or competence is in doubt. The directors are also entitled
to Company-provided indemnification, statutory exculpation and directors’ and
officers’ liability insurance.
Director Qualification Standards
1. Independence. Except
as may otherwise be permitted by the rules of The NASDAQ National
Market (“NASDAQ”), a majority of the members of the Board shall
be independent directors. To be considered independent: (1) a director
must be independent as determined under Rule 4200(a)(15) of the NASDAQ
rules and (2) in the Board’s opinion, the director must not have
a relationship with the Company which would interfere with the exercise
of independent judgment in carrying out the responsibilities of a director. The
determination of whether a material relationship exists shall
be made by the other members of the Board of Directors who are independent
as defined above.
2. Size
of the Board. The Board currently has seven members. The Board
believes this is an appropriate size given the Company’s present
circumstances, but that a smaller or larger Board may be appropriate at
any given time, depending on circumstances and changes in the Company’s
business.
3. Other
Directorships. A director shall limit the number of other public
company boards on which he or she serves so that he or she is able to devote
adequate time to his or her duties to the Company, including preparing
for and attending meetings. Directors should advise the Chairman of the
Board and the Chairman of the Nominating and Corporate Governance Committee
in advance of accepting an invitation to serve on another public company
board. Service on boards and/or committees of other organizations shall
comply with the Company’s
conflict of interest policies.
4. Tenure
and Retirement. The Board has determined that for the present
it should not establish term limits or a mandatory retirement age, either
of which could result in the loss of directors who have been able to develop,
over a period of time, increasing insight into the Company and its operations
and an institutional memory that benefit the entire membership
of the Board as well as management.
5. Lead
Independent Director. If the Chairman of the Board is an independent
director as determined under applicable NASDAQ rules and by the Board,
he or she shall also be the Company’s Lead Independent Director. If the
Chairman of the Board is not an independent director, the Nominating and
Corporate Governance Committee may nominate an independent director to
serve as Lead Independent Director, who also must be approved by a majority
of the independent directors.
The Lead Independent Director, if one is appointed, shall:
- Chair any meeting of the independent directors in executive session;
- Meet with any director who is not adequately performing his or her
duties as a member of the Board or any committee;
- Facilitate communications between and among other members of the Board
and with the Chief Executive Officer, provided, however,
that each director is free to communicate directly with the other directors
and with the Chief Executive Officer;
- If he or she is not the Chairman of the Board, work with the Chairman
of the Board in the preparation of the agenda for each
Board meeting and in determining the need for special meetings of the
Board, and otherwise consult with the Chairman of the Board; and
- Consult with the Chief Executive Officer on matters relating to corporate
governance and Board performance.
6. Separation
of the Offices of Chairman and Chief Executive Officer. The
Board does not have a policy on whether the offices of Chairman of the
Board and Chief Executive Officer should be separate and, if they are
to be separate, whether the Chairman of the Board should be selected from
among the independent directors or should be an employee of the Company.
7. Selection
of New Director Candidates. Except where the Company is legally required
by contract, by-law or otherwise to provide third parties with the ability
to nominate directors, the Nominating and Corporate Governance Committee
shall be responsible for, among other things: (i) identifying individuals
qualified to become Board members, consistent with criteria approved by
the Board; and (ii) recommending to the Board the persons to be nominated
for election as directors at any meeting of stockholders, and the persons
to be elected by the Board to fill any vacancies on the Board. Director
nominees shall be considered for recommendation by the Nominating and Corporate
Governance Committee in accordance with the criteria and principles in
its charter and any additional criteria established from time to time by
the Board. It is expected that the Nominating and Corporate Governance
Committee will have direct input from the Chairman of the Board, the Chief
Executive Officer and, if one is appointed, the Lead Independent Director.
8. Extending
the Invitation to a New Director Candidate to Join the Board. The
invitation to join the Board should be extended by the Chairman of the
Board, on behalf of the Board, and the Chairman of the Nominating and Corporate
Governance Committee, on behalf of such Committee.
9. Former
Chief Executive Officer’s Board Membership. The Board believes
that the continuation of a former Chief Executive Officer of
the Company on the Board is a matter to be decided in each individual instance
by the Board, upon recommendation of the Nominating and Corporate Governance
Committee. Accordingly, when the Chief Executive Officer ceases to serve
in that position, he or she will be expected to resign from the Board if
so requested by the Board, upon recommendation of the Nominating and Corporate
Governance Committee.
Board Meetings
1. Selection
of Agenda Items. The Chairman of the Board, in consultation
with the Lead Independent Director, if any, shall approve the agenda for
each Board meeting. Each Board member is free to suggest the inclusion
of agenda items and is free to raise at any Board meeting subjects that
are not on the agenda for that meeting.
2. Frequency
and Length of Meetings. The Chairman of the Board, in consultation
with the members of the Board, shall determine the frequency and length
of the Board meetings. Special meetings may be called from time to time
as determined by the needs of the business.
3. Advance
Distribution of Materials. Information and data that are important
to the Board’s understanding of the business to be conducted at a Board
or committee meeting should generally be distributed in writing to the
directors before the meeting, and directors should review these materials
in advance of the meeting. The Board acknowledges that certain items to
be discussed at a Board or cornnnittee meeting may be of an extremely confidential
or time-sensitive nature, and that the distribution of materials on these
matters prior to meetings may not be appropriate or practicable. Presentations
made at Board meetings should do more than summarize previously distributed
Board meeting materials.
4. Executive
Sessions. The independent directors shall meet periodically,
but in any event not less than two times per year, in executive session
to discuss, among other matters, the performance of the Chief Executive
Officer. The independent directors will meet in executive session at other
times at the request of any independent director. Absent unusual circumstances,
these sessions shall be held in conjunction with regular Board
meetings. The director who presides at these meetings shall be the Lead
Independent Director if there is one, and if not, shall be chosen by the
independent directors.
5. Attendance
of Non-Directors at Board Meetings. The Board encourages the senior
executives of the Company to, from time to time, bring Company personnel
into Board meetings who (1) can provide additional insight into the items
being discussed because of personal involvement in these areas or (ii)
appear to be persons with future potential who should be given exposure
to the Board.
Board Committees
1. Key
Committees. The Board shall have at all times an Audit Committee,
a Compensation Committee and a Nominating and Corporate Governance Committee.
Each such committee shall have a charter that has been approved by the
Board. The Board may, from time to time, establish or maintain additional
committees as necessary or appropriate.
2. Assignment
and Rotation of Committee Members. The Nominating and Corporate
Governance Committee shall be responsible for recommending to the Board
the directors to be appointed to each committee of the Board. Except as
otherwise permitted by applicable NASDAQ rules, each member of the Audit
Committee, the Compensation Committee and the Nominating and Corporate
Governance Committee shall be an “independent director” as defined by such rules.
3. Committee
Charters. In accordance with applicable NASDAQ rules, the charters
of the Audit Committee, the Compensation Committee and the Nominating and
Corporate Governance Committee shall set forth the purposes, goals and
responsibilities of the committees, as well as qualifications for committee
membership, procedures for committee member appointment and removal, committee
structure and operations and committee reporting to the Board. The Board
shall, from time to time as it deems appropriate, review and reassess the
adequacy of each charter and make appropriate changes.
4. Selection
of Agenda Items. The chairman of each committee, in consultation
with the committee members, shall develop the committee’s agenda. At the beginning
of the year, each committee shall establish a schedule of subjects to be
discussed during the year (to the extent practicable). The schedule for
each committee shall be furnished to all directors.
5. Frequency
and Length of Committee Meetings. The chairman of each committee,
in consultation with the committee members, shall determine the frequency
and length of the committee meetings consistent with any requirements set
forth in the committee’s charter. Special meetings may be called fom time to time
as determined by the needs of the business and the responsibilities of
the committees.
Director Access to Management and Independent Advisors
1. Access
to Officers and Employees. Directors have full and free access to
officers and employees of the Company. Any meetings or contacts that a
director wishes to initiate may be arranged through the Chief Executive
Officer or the Secretary or directly by the director. Each director
shall use his or her judgment to help ensure that any such contact is not
disruptive to the business operations of the Company, and shall, to the
extent appropriate, copy the Chief Executive Officer on any written communications
between a director and an officer or employee of the Company.
2. Access
to Independent Advisors. The Board and each committee have the power
to hire and consult with independent legal, financial or other advisors
for the benefit of the Board or such committee, as they may deem necessary
and appropriate, without consulting or obtaining the approval of any officer
of the Company. Such independent advisors may be the regular advisors to
the Company. The Board or any such committee is empowered, without further
action by the Company, to cause the Company to pay the compensation of
such advisors as established by the Board or any such committee.
Director Compensation
1. Role
of Board and Compensation Committee. The form and amount of
director compensation shall be determined by the Compensation Committee
in accordance with the policies and principles set forth below and in its
charter.
2. Form
of Compensation. The Board believes that directors should be incented to
focus on long-term stockholder value. Including equity as part of director
compensation helps align the interest of directors with those of the Company’s
stockholders.
3. Amount
of Consideration. The Company seeks to attract exceptional talent to its
Board. Therefore, the Company’s policy is to compensate directors
at least competitively relative to comparable companies. The Company’s
management shall, from time to time, present a comparison report to the
Nominating and Corporate Governance Committee, comparing the Company’s
director compensation with that of comparable companies. The Board believes
that it is appropriate for the Chairman of the Board and the chairmen and
members of the committees to receive additional compensation for their
services in those positions, and given the greater extent of their responsibilities,
for Audit Committee members to receive greater compensation for their service
as such than the members of the other key Board committees receive for
their service on such Committees.
4. Employee
Directors. Directors
who are also employees of the Company shall receive no additional compensation
for Board or committee service.
Director Orientation and Continuing Education
l. Director
Orientation. The Board and the Company’s management shall conduct
a mandatory orientation program for new directors. The orientation program
shall include presentations by management to familiarize new directors
with the Company’s strategic plans, its significant financial, accounting
and risk management issues, its compliance programs, its Code of Business
Conduct and Ethics, its principal officers, its internal and independent
auditors and its outside legal advisors. In addition, the orientation program
shall include a review of the Company’s expectations of its directors
in terms of time and effort, a review of the directors’ fiduciary
duties, visits to Company headquarters and, to the extent practical, certain
of the Company’s significant facilities. All other directors are
also invited to attend the orientation program.
2. Continuing
Education. Each director is expected to maintain current knowledge of the
responsibilities and obligations associated with being a member of a board
of directors of a publicly-held company. The Company shall pay all reasonable
expenses related to the maintenance of such current knowledge.
Management Evaluation and Succession
1. Selection
of Chief Executive Officer. The
Board selects the Company’s Chief Executive Officer in the manner
that it determines to be in the best interests of the Company’s stockholders.
2. Evaluation
of Executive Officers. The Nominating and Corporate Governance Committee
shall be responsible for overseeing the evaluation of the Company’s
executive officers. In conjunction with the Compensation Committee,
and with the Audit Committee in the case of the evaluation of the financial
executives, the Nominating and Corporate Governance Committee shall determine
the nature, frequency of and persons subject to the evaluation process,
supervise the conduct of the evaluations and prepare assessments of the
performance of the Company’s executives, which assessments shall
be discussed with the Board.
3. Succession
of Executive Officers. The Nominating and Corporate Governance Committee
shall be responsible for overseeing an annual evaluation of succession
planning.
Periodic Performance Evaluation of the Board
The Nominating and Corporate Governance Committee shall oversee periodic
self-evaluations of the Board and its committees to determine whether it
and its committees are functioning effectively. The Nominating and Corporate
Governance Committee shall determine the nature of the evaluations, supervise
the conduct of the evaluations and prepare an annual assessment of the
performance of the Board and its committees, which assessment shall be
discussed with the Board.
Board Interaction with Stockholders, Institutional Investors,
the Press, Customers, Etc.
The Board believes that the Chief Executive Officer and his or her designees
speak for the Company. Individual Board members may, from time to time,
meet or otherwise communicate with various constituencies that are involved
with the Company. It is, however, generally expected that Board members
would do so with the knowledge of the Company’s senior management.
The Board will give appropriate attention to written communications that
are submitted by stockholders and other interested parties, and will respond
if and as appropriate. Absent unusual circumstances or as contemplated
by the committee charters, the Chairman of the Board (if an independent
director), or the Lead Independent Director (if one is appointed), or otherwise
the Chairman of the Nominating and Corporate Governance Committee shall,
subject to advice and assistance from the Chief Executive Officer and,
if requested, outside legal counsel, (1) be primarily responsible for monitoring
communications from stockholders and other interested parties, and (2)
provide copies or summaries of such communications to the other directors
as he or she considers appropriate.
Periodic Review of the Corporate Governance Guidelines
The Nominating and Corporate Governance Committee shall, from time to
time as it deems appropriate, review and reassess the adequacy of these
Guidelines and recommend any proposed changes to the Board for approval.
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